Help for GEFS

Exporting Contribution and Expenditure Information
 

Using the Contributions Export or the Expenditures Export, GEFS permits you to make a copy of contribution and expenditure data saved in either a comma delimited text file or an Excel spreadsheet. You may then use the data for any campaign purpose.

From the Electronic Filing Contribution Menu, select EXPORT.

 
Exporting Contribution and Expenditure Information
 

An export may contain “All Contributions” (1) or a subset of all contributions entered in GEFS. You can select the subset by “All Submissions” (2), “Schedule(s)” (3), “Deposit Number(s)” (4), or “Deposit Date(s)” (5). For example, you may choose to export only those contributions received during a specific period of time. To export all contributions received as of a certain deposit date, insert an “as of” deposit date or select from among the “Specific Deposit Dates.”

To save the contribution information exported, you must specify a file name (6).

Click on the type of file you wish to create (7). The Comma Delimited and Excel Spreadsheet choices will export the entire contribution database. The Limited Excel Spreadsheet will export minimal contribution information only.

The Limited Excel Spreadsheet for contributor information can be used to support the Form R-1, Schedules A, B, C and Adjustments for those Gubernatorial candidates who have not been certified to receive public funds at the time of a preelection quarterly filing requirement. After creating the Excel file for contributions, sort on the column heading “RType” (RType is used in place of ‘Receipt Type’) field to identify monetary, in-kind, loan and adjustment contributions. The “RType” field may be deleted after sorting.

When the export is complete, GEFS will save the file to the local C:\ drive. Locate Program Files\NJ ELEC\GEFS EF\(FILE NAME).

To export expenditure information, from the Electronic Filing Expenditure Menu, select EXPORT.

 
Electronic Filing Expenditure Menu
 

An export may contain “All Expenditures” (1) or a subset of all expenditures entered in GEFS. You can select expenditures by a “Date Range” (2), by “All Submissions” (3), specific “Schedule(s)” (4), or “Account Type” (5). For example, you may choose to export only those expenditures made during a specific period of time. To export all expenditures made as of a certain date, insert a “Date Range.” To save the expenditure information exported, you must specify a file name (6). Click on the type of file you wish to create (7). The Comma Delimited and Excel Spreadsheet choices will export the entire expenditure database. The Limited Excel Spreadsheet will export minimal expenditure information only.

The Limited Excel Spreadsheet for expenditure information can be used to support the Form R-1, Schedules 1(D), 2(D) and 3(D) for those Gubernatorial candidates who have not been certified to receive public funds at the time of a preelection quarterly filing requirement.

When the export is complete, GEFS will save the file to the local C:\ drive. Locate Program Files\NJ ELEC\GEFS EF\(FILE NAME).

 
Back to top