Help for GEFS

Schedules 5, 6 & 7
 

(1) Account Type: The account type is set at “Public Funds” on Schedule 5 (Expenditures of Public Funds) because only expenditures made from the public funds account may be entered on that schedule. On Schedule 6 (Expenditures of Non-Public Funds), use the radio buttons to select the correct account from which the expenditure was made, either the Depository or Matching Funds Account. On Schedule 7 (Expenditures Made by Others on Behalf of the Candidate), the account type is set at “Expenditures Made by Others” because an expenditure has been made by a person or entity other than the gubernatorial campaign and not from a gubernatorial account.

 

Account Type Established By Deposits Made By Funds Deposited Account Activity Reported Only on GEFS Schedules
Account Type Established by Deposits Made by Funds Deposited Account Activity Reported Only on GEFS Schedules
Public Fund Commission Commission Approved public matching funds 5 and 8
Matching Fund Campaign Campaign Only of contributions eligible for match 6 and 9
Depository Campaign Campaign Contributions not eligible for match, interest on invested funds, loans, candidate funds in excess of contribution limit, contributions for part match 6 and 9
 

(2) Check Number: On Schedules 5 and 6, enter the CHECK NUMBER for each expenditure item. If a transaction was not made by check, use the following abbreviations:

  • BC plus number (e.g. BC1) for Bank Charges
  • WT plus number (e.g. WT1) for Wire Transfers

Assign numbers for bank charges and wire transfers sequentially throughout all report periods. For example, if Bank Charges 1, 2, and 3 (BC1, BC2, and BC3) are in the first submission, the first bank charge in the second submission will be Bank Charge 4 (BC4). Use the same numbering convention for Wire Transfers.

(3) Date: Enter the date the expenditure was made using the format MM/DD/YYYY.

(4) Description of Expenditure: Describe the purpose of the expenditure with specificity. Descriptions such as “reimbursement” or “campaign expense” are not sufficient. On Schedule 5, for each expenditure of public funds, the description of the expenditure must contain a complete statement of the purpose of the expenditure which includes the applicable permitted use of public funds contained in N.J.S.A. 19:44A-35.

(5 & 6) Subject to Limit and Not Subject to Limit: If an expenditure is subject to the expenditure limit, insert the amount of the expenditure in the space labeled “Subject to Limit.” Using the drop down box, Click on the correct Expense Type. A list of Expense Types is included in the Appendix. If an expenditure is not subject to the expenditure limit, insert the amount of the expenditure in the space labeled “NOT Subject to Limit.” Using the drop down box, Click on the correct Expense Type. GEFS will enter the total of the expenditure in the “Total Expenditure Amount” field (7).

Some expenditures listed on Schedule 6 may be only partially subject to the expenditure limit. Enter the portion of the total expenditure that is subject to the limit in the “Subject to Limit” field, and the portion of the total expenditure that is outside the expenditure limit in the “NOT Subject to Limit” field. GEFS will enter the total of the expenditure in the “Total Expenditure Amount” field (7).

Refunds of Contributions: If the check was issued as a partial or full refund of a contribution received by the campaign, you must enter the amount as $0 (zero) in the SUBJECT to the Expenditure Limit field.

(8) Name and Mailing Address of Payee: Using the drop down box, Click on the correct payee type from among the following:

  • I for an individual payee
  • N for a non-individual payee
  • V for a check that has been voided
  • R for a check issued to refund all or part of a contribution
  • B for bank charges

Enter the name and address of the person or entity to whom an expenditure check was issued. After entering the details for each expenditure, Click SAVE. Click CLOSE when you have finished entering details for the schedule.

Entering Expenditure Details on Schedule 7 – Expenditures Made by Others on Behalf of the Candidate (In-Kind).

 

Entering Expenditure Details on Schedule 7

 

Use Schedule 7 to enter into GEFS expenditures made on behalf of the gubernatorial candidate by individuals or entities other than the campaign.

You do not have to enter the Account Type (1) because it is automatically set for “Expenditures Made by Others.” Enter all other information as discussed on pages 49 and 50. After entering the details for each expenditure made by others, Click SAVE. Click CLOSE when you have finished entering details for Schedule 7.

 
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